IT Services, University of York (2024)

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Google Calendar lets you easily manage your appointments, view other people's calendars and invite people to meetings and events.

You can also use Calendar to view your academic timetable.

Sign in with your University of York email address and password.

Sign in to Google Calendar»

  • Overview
  • Getting started
  • Our commitments
  • Bulk create events

Overview

Eligibility

All members of the University have access to Google Apps for Education.

Departmental Computing Officers can request new resource calendars- contact the IT Support.

Key features

  • View your calendar by day, week, month or agenda
  • View colleagues' calendars
  • Easily create events, and:
    • set them to repeat
    • change the privacy settings
    • create Appointment Slots for other people to book during a time window specified by you
  • Invite guests to your event, and use Find a Time to see your guests' calendars at a glace
  • Accept invitations directly from Gmail
  • Create additional calendars for your own use
  • Request shared resource calendars:
    • A calendar resource is anything you schedule that isn't an event. Examples including meeting rooms (that aren't in Planon), projectors, recreation equipment, or any other resource that the people in your organization might schedule a time to use. Resource calendar requests need to be submitted to IT Services by your Departmental Computing Officer.
  • Create a to-do list

Calendar on your phone & tablet

Our mobile devices page shows you the York facilities you can access from your phone, laptop and tablet, including a Google Calendar app:

  • Mobile devices

Help from Google

Google's help pages provide a basic introduction to Calendar's features.

Getting started

Change your Calendar settings

You can personalise your Calendar, change the language and time zone and opt to receive notifications on your mobile phone.

Clicking on the gears icon at the top right-hand corner, and select Calendar Settings.

  • Language
  • Date format: by default, this will have the US format (12/31/2011) but can be changed to UK format (31/12/2011)
  • Week start: by default, the week starts on Sunday but it can be changed to Monday
  • Time format (eg 24 hour clock)
  • Event reminders:the default is toremind you of events 10 minutes before it starts
  • Privacy settings: by default, your availability in calendar will be shown as Free/Busy - for more information see the Sharing section below
  • Notifications: choose how you'd like to be notified about new or edited events

View your academic timetable

You can add University of York timetables, including your personalised academic timetable, to your Google Calendar or mobile device through MyTimetable. Detailed instructions are provided on the MyTimetable Help page:

  • MyTimetable- Help

Share your calendar

By default, all members of the University using Google Calendar will be able to see basic Free/Busy information in your calendar.

You can set up your Calendar so that named individuals or groups can see more detailed information about the events. You can also give Edit permission for your Calendar to named individuals.

You can do this as follows:

  1. Access the Calendar settings (by clicking on the gears icon, or from the settings link under My calendarsin the left column)
  2. Click on the Shared: Edit Settings link beside your Calendar name
  3. Scroll down to the section Share with specific people. In theEnter email address box, type the email address of the individual or group.
  4. Choose the appropriate setting (eg See all event details) in the drop down list.
  5. Click on Add Person
  6. Click on Save

Google provide information on how to share and manage access to your Calendar and how to set appropriate privacy for your own calendar:

Share your Calendar

Using Google Calendar with Outlook

We strongly recommend that you use the Google web interface to view and manage your Calendar.

However, instructions for users wishing to sync with their Outlook calendar are provided by Google:

When you receive an invitation from Google Calendar in Outlook, you will see two buttons that allow you to accept the meeting - this is because Outlook recognises that the email is a Calendar event.

Clicking on the Accept button at the top of the email will only add the event to your Outlook calendar. To accept the event in Google Calendar, you should click on the Going: Yes button in the email body.

Help & troubleshooting

Help from Google

Google's help pages provide a basic introduction to Calendar's features.

Help from IT Services

Bespoke training and coaching can be organised for staff groups who require it.

Troubleshooting

If you're having problems with Google Apps, it may be because your web browser isn't up to date.

In general the Google Calendar web interface is supported by the current and prior major releases of the Chrome, Internet Explorer, Safari and Firefox desktop web browsers.

Mobile web browsers must meet certain minimum requirements of functionality.

Using Google's Chrome web browser gives the most complete and feature rich experience.

Further information can be found in Google's help pages onSupported Browsers.

Library & IT Help Desk

If you're having problemsusing Google Calendar, get intouch with theIT Support.

Our commitments

Service statusLive and supported service.
Hours of service24/7
Service supportFor help and support with this service, contact the IT Support.
Hours of supportHelp from theLibrary & IT Help Desk is available 9am to 5pm, Monday to Friday.
Fault managementAs part of the Google Apps for Education suite this service is entirely owned and managed by Google, who will monitor for, identify and fix all faults.
Service Level AgreementGoogle Apps Service Level Agreement
Our performance

Ourservice standards have been produced in consultation with our customers, and monitor the quality, timeliness and access to facilities and services:

  • Information Services Service Standards

Complaints procedure

If you wish to give us general feedback on this service, please see our Feedback page for ways to get in touch.

If you wish to make a complaint, please see our complaints procedure.

Bulk create events

The Digital Inclusion, Skills and Creativity (DISC) team in Library and Archives have developed a tool for bulk creating Google Calendar events with optional Google Meet or Zoom video conferencing. These events can be created in your own calendar or another calendar for which you have sufficient permissions to manage.

This means you can create multiple events in one go - by adding the event details to each row in the Google Sheet. At the end of the process you will be provided with a link to the new Google Calendar event and it will also display in the calendar just like any other.

For further information and access to the tool click here.

IT Services, University of York (2024)

FAQs

What programs is York University known for? ›

York U is home to Canada's largest liberal arts program, the only Space Engineering program in the country, a new Global Health program and a unique cross-discipline Digital Media program.

What is University of York known for? ›

The University of York is a member of the Russell Group, tackling global issues through its teaching, research and commitment to improving local and international communities. At York, students get the best of both worlds, studying on a parkland campus in one of Europe's most beautiful cities.

What is the employability rate at University of York? ›

Thanks to a University-wide campaign, spear-headed by the University's Careers team, York gained an employability rating of 93.8 per cent for students graduating in 2012, in a survey conducted by the Higher Education Statistics Agency.

Does York University have a college? ›

The eight colleges serving students on the Keele campus - Calumet, Founders, McLaughlin, New, Norman Bethune, Stong, Vanier and Winters - provide a wide range of academic and extracurricular programming and activities to complement the instructional programs of the various Faculties and to enrich the experience of the ...

How prestigious is York University? ›

York University - Canada is ranked #466 in Best Global Universities. Schools are ranked according to their performance across a set of widely accepted indicators of excellence.

Is York University hard to get into? ›

The acceptance rate at York University is 60%.

This means the school is moderately selective. The school expects you to meet their requirements for GPA and SAT/ACT scores, but they're more flexible than other schools.

Is York an elite University? ›

The University of York is one of the world's premier institutions for inspirational teaching and life-changing research. It is a member of the prestigious Russell Group, representing 24 leading UK universities maintaining the highest research and academic standards.

Is the University of York worth it? ›

The University of York is known for its wide-ranging, in-depth research across many fields, ranking in the top 10 for research quality in the UK (Complete University Guide 2023).

What GPA do you need for York University? ›

What is the York Average Admission GPA? York's Average Admission GPA is 3.5. York is a highly competitive school, and their average admission GPA speaks to that. If your GPA is lower than York's average admission GPA, don't give up hope!

What is the salary range for York University? ›

The average York University salary ranges from approximately $45,897 per year for Graduate Researcher to $270,000 per year for Vice President of Communications. Average York University hourly pay ranges from approximately $17.22 per hour for Senior Cook to $55.48 per hour for Instructor.

Does York have a high acceptance rate? ›

York University Acceptance Rate is around 27 percent. The high acceptance rate makes York University more competitive for international students as the university accept applicants with good merit in academics. York University Canada is very selective when it comes to admissions.

Why is York University famous? ›

York is known for driving teaching and research excellence with cross-disciplinary programming, innovative course design and experiential education opportunities. Founded in 1959, we are a community united by a strong sense of purpose and dedication to solving real-world problems.

What is the reputation of the University of York? ›

The University of York is one of the success stories in UK higher education. Since our foundation in 1963, we have powered our way to a consistently high ranking in the UK and are one of just six post-war universities to have appeared in the world top 100.

What major is York known for? ›

The most popular majors at York University include: Business Administration and Management, General; Biology/Biological Sciences, General; Psychology, General; General Studies; Education, General; Accounting; and Criminal Justice/Law Enforcement Administration.

What is the most popular major at York College? ›

The most popular majors at York College of Pennsylvania include: Business, Management, Marketing, and Related Support Services; Health Professions and Related Programs; Engineering; Education; Homeland Security, Law Enforcement, Firefighting and Related Protective Services; Parks, Recreation, Leisure, Fitness, and ...

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